Business Systems
Replace Manual Work With Systems That Run Themselves.
David Tracz designs, builds, and deploys AI-powered business systems for small and growing businesses. Each system targets a specific operational bottleneck and replaces it with a consistent, automated process.
Get a free AI auditThe Systems
Eight systems. Every operational bottleneck addressed.
Each system is built to solve a specific problem. They can be deployed individually or connected together into a complete business operating system.
Start with a free auditAI Receptionist
The Problem
Calls and messages go unanswered. Leads slip through because no one picked up or replied in time.
How It Works
An AI voice and messaging agent handles inbound enquiries 24/7, answers common questions, qualifies leads, and books appointments — all without human involvement.
The Outcome
Every lead gets an immediate, professional response. No more lost business because someone called after hours.
Follow-Up Automation
The Problem
Most sales are lost not because prospects said no — but because no one followed up. Manual follow-up is inconsistent and time-consuming.
How It Works
Automated sequences send personalised follow-up messages via SMS, email, and voicemail drop at precise intervals. Behaviour-triggered logic escalates or pauses based on responses.
The Outcome
Every lead gets followed up every time. Your team focuses on conversations, not chasing people.
Reputation Management
The Problem
Reviews drive decisions but asking for them manually is awkward and inconsistent. Negative reviews go unaddressed.
How It Works
Automated review requests go out at the right moment after a completed job or service. A monitoring dashboard surfaces all reviews across platforms so you can respond in one place.
The Outcome
More 5-star reviews, consistent reputation management, and a faster response to anything negative.
Proposal Automation
The Problem
Proposals take hours to write. By the time one goes out, the prospect is talking to three competitors.
How It Works
A template system generates customised proposals from a data intake form. Proposals include pricing, scope, social proof, and a digital signature link. Sent in minutes, not days.
The Outcome
Proposals out faster, more professional presentation, and a clear audit trail of every quote sent.
Pipeline Intelligence
The Problem
Sales leaders manage by gut feel. Deals stall without warning. Forecasting is guesswork.
How It Works
Every contact, conversation, and deal stage is tracked in a unified CRM with automated stage progression, deal alerts, and activity reporting. Dashboards show what is moving and what is stuck.
The Outcome
Clear pipeline visibility, faster intervention on stalled deals, and data that actually informs decisions.
Recruitment Automation
The Problem
Hiring is slow. Screening takes too long. Qualified candidates disappear while the process drags.
How It Works
Automated screening questionnaires, scheduling, and stage tracking reduce the time from application to interview. Rejection and follow-up communications go out automatically.
The Outcome
Faster hiring cycles, better candidate experience, and a repeatable process that scales with growth.
Data Sync and Integration
The Problem
Tools don't talk to each other. Data lives in spreadsheets, inboxes, and separate platforms that no one checks.
How It Works
Integration workflows connect your CRM, calendar, accounting software, and communication tools. Data flows automatically between systems without manual exports or copy-paste.
The Outcome
One source of truth. Less admin. Fewer errors. More time for the work that matters.
Business Operations Dashboard
The Problem
Business owners make decisions based on outdated reports or no data at all. The numbers exist but they are scattered.
How It Works
A custom reporting dashboard consolidates revenue, lead volume, pipeline status, and operational metrics into a single view. Updated in real time or on a schedule.
The Outcome
Clear visibility across the whole business. Make faster, better decisions with data that is actually current.
Pricing
Pick your starting point
Every engagement starts with an audit. We scope what makes sense before any commitment.
Starter
$499
One system deployed and configured for your business.
- Single system build and configuration
- Integration with your existing tools
- 30-day post-launch support
- Standard templates and workflows
Growth System
$999
Two to three interconnected systems working as one.
- Up to 3 systems deployed
- Cross-system integration and data flow
- Custom workflows tailored to your process
- 60-day post-launch support
- Monthly performance review
Business Operating System
From $2,500
A complete operational infrastructure for your entire business.
- Full suite deployment
- Custom dashboard and reporting
- Team training and documentation
- Ongoing optimisation and support
- Quarterly strategy session
Not sure which system you need?
Book a free AI audit. We will map your current workflow, identify the highest-impact bottleneck, and recommend the right starting point.
Free 30-minute session. No commitment required.